Step 1: The SACJJ will form an Outreach Committee
Completed (Committee list attached as Appendix B)
Step 2: SACJJ will identify the key components of an initial message for VOA’s communication plan
By Who: SACJJ
By When: June 18,2010
Measure: Key components provided to VOA
Completed (attached as Appendix A)
Step 3: VOA/OJJDP, with the SACJJ and DFS will identify and hire a firm to develop the initial communication strategy and future broader messages
By Who: VOA/OJJDP, with the SACJJ and DFS
By When: Initial meeting by June 18, 2010; Hire by August 31, 2010
Measure: Firm Hired
Step 4: Outreach Committee will coordinate broader messages relating to Juvenile Justice issues with DFS, VOA, etc…
By Who: Outreach Committee, communications firm
By When: By September 15, 2010
Measure: Report to SACJJ from firm and Outreach Committee
Step 5: Annually review progress on communications plan
By Who: Outreach Committee, with approval of final by SACJJ
By When: One year from initial initiation (September 2011)
Measure: Report to SACJJ from firm and Outreach Committee
Notes: Communication strategy could include developing and implementing a survey that both informs on the Act and measures support for participation in the Act; continued recognition of successes (not in terms of violations, but in terms of system improvement); see also supplemental information provided in the 2007 plan’s old Objective B:
The SACJJ will improve its visibility in each geographic community in Wyoming through presentations to local groups in communities (could include events or groups like: a) School Improvement Conference; b) School Boards Association; c) Superintendents’ Association and Principals; d) Sheriffs and Chiefs of Police; e) Probation and Parole; f) Prosecutors; g) Judges; h) WCCA; i) Wyoming Association of Municipalities; j) Children and Family Alliance; k) Sexual Assault and Domestic Violence networks; l) Abuse and Neglect community; etc…)Wyoming Press Association, Wyoming Youth Services Association; etc…). Identify and include other additional opportunities for local media efforts as they present themselves (i.e. movies, TV, radio – Bob Price KTWO – Newspapers
And old Objective C:
Identify meetings and conferences and secure SACJJ physical presence at them as appropriate – consider sitting as panels to provide information (Calendar)
See also Objective B, Steps 4 and 5 below:
Continue incentive awards program for those communities in compliance with JDPA;
Determine feasibility of a conference idea
Objective B: The SACJJ will create alliances with the law enforcement community and other communities and agencies such as the education and judicial systems
Step 1: Develop relationship with local law enforcement through completion of annual Compliance Monitoring
By Who: VOA/SACJJ members
By When: Initially completed by 2008, now ongoing
Measure: Site visits completed, report to SACJJ
Completed and now ongoing through VOA contract
Step 2: Identify meetings and conferences and secure SACJJ physical presence at them as appropriate – consider sitting as panels to provide information (Calendar)
Incorporated into ideas for communications strategy (see notes above under Objective 1)
Step 3: Contact the Law Enforcement Academy to secure Compliance training for all new officers
By Who: VOA (they will establish steps) note: Consider using Alaska curriculum and video
By When: Initiate by June 2011, then ongoing training
Measure: Training occurs, officers exhibit understanding, reduction in violations
Step 4: Develop an incentive awards program for those communities in compliance with JDPA
Sub step A: Identify sites in compliance and recommend for award
Sub step B: SACJJ Votes to award and recommends letter from Governor or Legislative Resolution
Sub Step C: Award developed, Resolution passed, letter written
Initiated, first awards given. Integrate in communications plan.
Step 5: Special invitations sent to Counties that are participating in Community Juvenile Service Planning for potential conference
By Who: SACJJ personal contacts, Compliance team
By When: To be determined
Measure: Contacts reported, attendance registry at conference
Provide to communications firm to determine feasibility of conference idea
Theme 2: Developing Juvenile Justice Resources and Information
Goal #1: The SACJJ will provide information and resources in Wyoming for achieving improved juvenile justice outcomes
Objective A: The SACJJ will gather detailed inventories of resources and identify challenges for each jurisdiction as part of the annual reports to the Legislature and Governor
Step 1: Establish DFS as the agency collecting information
By Who: DFS, Juvenile Services Division
By When: June 17, 2010
Measure: DFS agrees to serve as agency
Completed
Step 2: Identify Counties that do not participate in the CJSB and VOA funding
By Who: DFS, VOA & SACJJ
By When: June 17, 2010
Measure: Regions identified in order
Completed (attached as Appendix C)
Step 3: Identify entities to inventory in the first year
By Who: DFS
By When: August 15, 2010
Measure: List created
Step 4: Identify barriers for non-participating counties
By Who: SACJJ, DFS, VOA
By When: October 2010
Measure: Report of challenges identified
Objective B: The SACJJ will link local jurisdictions with resources such as juvenile justice information and technical assistance to improve local jurisdictions’ juvenile justice outcomes.
Step 1: Based on information derived from Objective A, SACJJ will identify needed resources in each county and work with county stakeholders
By Who: SACJJ, VOA, DFS
By When: October 31, 2010
Measure: Resource list identified; agendas and/or minutes of meetings with county stakeholders; reports to SACJJ from SAG and staff participants
Step 2: Target and Link resources to counties selected under Step 1
By Who: VOA and SACJJ designee
By When: Dec. 31, 2010 and ongoing
Measure: Designee provides update at each SACJJ meeting
Step 3: Evaluate and review activities after one year to determine effectiveness of resources
By Who: SACJJ
By When: Dec 31, 2011 and on-going
Measure: Summarize outcomes for annual report
Objective C: The SACJJ will monitor applicable (OJJDP and State) juvenile justice grants and identify juvenile justice funding streams
Step 1: The SACJJ will establish a Grants Committee
By Who: SACJJ Chair
By When: June 17, 2010
Measure: Grants Committee named
Completed
Step 2: Identify funding streams to follow (including non OJJDP)
By Who: SACJJ Executive Committee and Hartman
By When: October 2010
Measure: List of Funding Streams
Step 3: The Grants Committee will review and determine allocations for OJJDP funding
By Who: Grants Committee
By When: Ongoing annually
Measure: Awards granted; reported in Annual Report
Step 4: Identify methods to simplify grant process
By Who: DFS, VOA, OJJDP
By When: June 30, 2010
Measure: Simplified grant process reported to SACJJ
Step 5: Explore statutory authority to review other funding streams and grants
By Who: Grants Committee
By When: April 20, 2011
Measure: Report to SACJJ
Objective D: The SACJJ will establish collaborative relationships with both tribes (Shoshone and Arapaho – these steps would be duplicated for both)
Step 1: Initiate contact to tribes, schedule visit, schedule SACJJ meeting in Riverton or Lander
By Who: SACJJ, DMC Committee
By When: By January 2011
Measure: Contact made, visit scheduled
Step 2: Conduct visit to identify needs and interests of the tribe
By Who: SACJJ, DMC Committee
By When: January 2011
Measure: Presentation to SACJJ meeting; Agenda
Step 3: Build trust and encourage collaboration on Juvenile Justice issues
By Who: SACJJ designee(s) – VOA/DMC Committee – and Tribal designee(s)
By When: August and ongoing
Measure: Tribal participation reported in SACJJ meetings
Theme 3: Internal and Legislative Goals
Goal #1: The SAG will have an active membership drawn from each judicial district in Wyoming
Completed (continue to monitor)
Objective A: Membership on the SACJJ will be expanded to meet the requirements of the JJDP Act to include youth (this replaces a general recruitment Objective that has been met)
Completed (continue to monitor)
Objective B: Members will be regularly trained in their roles and responsibilities as members of the SACJJ (State and federal)
Step 1: Arrange annual schedule for training
By Who: Chair/Lauri Lamm
By When: June 18, 2010
Measure: Scheduled each October
Completed
Step 2: Include provision in revised bylaws for new member training requirements
By Who: Bylaws Subcommittee
By When: August 2010 meeting
Measure: Report back from Subcommittee
Step 3: Implement the training
By Who: Federal trainers; SACJJ members
By When: October 2010
Measure: Sign-in and evaluation from completed training
Step 4: Re-evaluate and Re-tool
By Who: SACJJ Council and Lauri Lamm
By When: 4th quarter at the end of year 2011 then annually
Measure: Report to SACJJ from Lauri with evaluations
Objective C: Revise Bylaws
Step 1: Reconstitute the bylaws subcommittee (Kris, Char and perhaps Anne)
By Who: Chair
By When: June 18, 2010
Measure: Subcommittee appointed
Completed
Step 2: Bylaws subcommittee meets and revises bylaws
By Who: Bylaws Subcommittee
By When: Mid-July 2010
Measure: Placing revised bylaws on agenda for next meeting
Step 3: E-mail draft to Lauri Lamm to distribute to SACJJ.
By Who: Bylaws subcommittee
By When: Two weeks prior to October 2010 meeting
Measure: E-mail sent and drafts received by SACJJ members
Step 4: Presents changes to SACJJ at October meeting
By Who: Subcommittee
By When: October 2010 meeting
Measure: Discussion on proposed changes
Step 5: SACJJ approves bylaws changes
By Who: SACJJ
By When: October 2010 meeting
Measure: New bylaws approved by SACJJ
Objective D: The SACJJ will look into potential funding sources for hiring an administrative support staff to assure forward movement of the mission and direction of the SAG in becoming a participating state
Step 1: Meeting with DFS, VOA and Executive Committee to define the duties and function along with a job description
By Who: DFS, VOA and Executive Committee
By When: October 22, 2010
Measure: Written description completed
Step 2: Establish a written agreement for funding the job
By Who: Executive Committee, DFS, VOA
By When: 2 weeks prior to October, 2010 meeting
Measure: Agreement drafted and approved
Step 3: Advertise position
By Who: TBD
By When: Two weeks after October 2010 meeting
Measure: Advertisement circulates
Step 4: Hire position
By Who: TBD
By When: By January 1, 2011
Measure: Position filled
Goal #2: Wyoming will have statutes, policies and practices consistent with the mission of the SACJJ.
Objective A: Review and adopt mission statement (completed in 2006)
Step 1: Revisit every two years
By Who: SACJJ
By When: Biennially
Measure: Mission revisited and adjusted if necessary
Completed (review every two years)
Objective B: Review, approve and inform/educate the legislature on the Juvenile Justice information system statute
Step 1: Form the Legislative subcommittee/work group. Comprised of subcommittee chairs, Executive Committee, Compliance Monitor and Legislative member
By Who: Chair
By When: June 17, 2010
Measure: Committee formed: see above for membership
Completed
Step 2: Schedule meeting to collect legislative recommendations
By Who: Leg subcommittee/work group
By When: June 18, 2010
Measure: Meeting date set (or conference call set up) Week of July 5th
Completed
Step 3: Convene Legislative subcommittee meeting to consider proposed drafts of legislation
By Who: Legislative subcommittee/work group
By When: July 2010 meeting of SACJJ
Measure: Meeting minutes
Step 4: Legislative subcommittee/workgroup will present any proposed legislation for comment by SACJJ
By Who: Legislative Chair
By When: August 2010 meeting
Measure: Report to SACJJ from Legislative subcommittee/work group; agenda
Step 5: Submit comments to Legal Legislative Services Office for drafting of legislation
By Who: SACJJ Chair
By When: End of August 2010
Measure: Report to LSO (and feedback from LSO)
Objective C: Develop, in writing, current DFS policy for appropriate use of detention based on current DFS practices
Step 1: Identify key components of policy and write draft
By Who: DFS, Elissa Rumsey of OJJDP, Craig of VOA
By When: June 17, 2010
Measure: Key components written down; draft created
Completed
Step 2: Create final draft of policy
By Who: DFS
By When: December 31, 2010
Measure: Final policy promulgated
Step 4: Implement and train staff on policy; establish annual schedule for training in the policy
By Who: DFS
By When: By January 2011
Measure: Policy implemented; training schedules and attendance
Step 4: Review annually
By Who: DFS
By When: By January 2012
Measure: Report from DYF on success of policy
Objective D: Review current statutes (such as Single Point of Entry) and legislation impacting compliance monitoring and juvenile justice to promote accountability with current state and federal statutes and to identify where change may be needed (this was completed but should be done on a biennial or more frequent basis.)
Step 1: Review past Legislative session and current proposed or introduced legislation
By Who: Legislative Committee and Subcommittees
By When: 1st meeting after legislative session ends
Measure: Report to SACJJ at following meeting
Step 2: Make recommendations on Legislation to the Governor and Legislature
By Who: Legislative Subcommittee
By When: 2nd quarterly meeting
Measure: Report to SACJJ at meeting
Step 3: Ongoing Assessment and review of local and national legislative actions
By Who: Legislative Committee
By When: Quarterly and ongoing
Measure: Quarterly reports to SACJJ
Objective E: Annually identify key strategies to reduce inappropriate use of detention of status offenders (such legislation or EO should address MIPs, Court jurisdiction, collaborative process for development and funding of alternatives)
Step 1: Identifying two target issues
By Who: SACJJ
By When: 1st Meeting of every year
Measure: SACJJ voting on 2 key issues
Step 2: Determine most effective approach to be used
By Who: SACJJ
By When: 1st meeting
Measure: Meeting minutes reflecting discussion.
Step 3: Assign to existing committees or new committee to develop time line and action steps for identified issues
By Who: SACJJ
By When: 2nd quarterly meeting
Measure: Report from committees
Theme 4: Data
Goal #1: Wyoming will have comprehensive, meaningful data collection, analysis and application to achieve the mission of the SACJJ
Objective A: Establish a data system that addresses the current data needs
Step 1: DMC Committee collaborates with Data Collection Committee
By Who: Establish through Chair, VOA and SACJJ
By When: April 2009 and ongoing
Measure: Committee collaboration established and reported to SACJJ
Completed and ongoing
Step 2: Identify current data collection needs
By Who: VOA, Data Collection and DMC subcommittees
By When: By August 2009 and ongoing
Measure: List of needs derived from Compliance reports from OJJDP and reports from compliance monitor, report to SACJJ
Completed and ongoing
Step 3: Review current existing data
By Who: VOA, Data Collection and DMC subcommittees (need to identify sources of data to accomplish this)
By When: By August 2009 and ongoing
Measure: Existing data sources reviewed to determine usefulness and content
Completed and ongoing
Step 4: Determine what is required to acquire missing data
By Who: VOA, Data Collection and DMC subcommittees (need to identify sources of data to accomplish this)
By When: By August 2009 and ongoing
Measure: Plan for acquiring missing data is drafted, presented to SACJJ
Step 5: Acquire all missing data (may entail redrafting of forms, some costs, etc… Each of these points should be addressed when the plan referred to in the measure for Step 4 is drafted)
By Who: Data Collection and DMC subcommittees, VOA
By When: By December 2011 (might take longer)
Measure: Missing data points exist now, report to SACJJ
Objective B: Apply data to improve the functioning and accomplishments of the SAG
Step 1: Analyze data annually and on an ongoing basis to determine where needs may be for compliance and other areas identified as important by the SAG
By Who: VOA and Data Collection Subcommittee
By When: Initiate when data is acquired, analysis should take an additional three months from completion of Objective A
Measure: Data analyzed, report to SACJJ
Completed and ongoing
Step 2: Based on the analysis of data, apply data to decisions for where to prioritize funding (program, Technical Assistance, geographically, etc…)
By Who: VOA, Grants Committee, SACJJ
By When: Beginning with 2007 grant cycle and ongoing
Measure: Evidence that decisions are driven by data, preface to RFPs, reports
Completed and ongoing
Step 3: Monitor and evaluate annually to ensure activities reflect areas underscored by data and that data is still valid.
By Who: VOA and Data Collection Subcommittee
By When: beginning at end of fiscal year for 2007 and ongoing
Measure: Should show changes in data over time, reflecting attention to data “hot spots” such as fewer compliance violations, reports to SACJJ, Compliance reports
Completed and ongoing
Objective C: Make data available to juvenile justice system partners
Steps could include determining partner needs, developing web based aggregate data, providing an annual report with key data and explanations, providing information at regular conferences initiated by SACJJ, etc (See Theme 2, Goal #1, Objective B, Step 2)
Objective D: Compliance Data for prior years will be submitted on an annual basis
By Who: VOA following SACJJ review
By When: June and August annually ongoing
Measure: Reports submitted
