Strategic Plan

Vision

The Vision of the SACJJ is a Wyoming where children and families will receive education, care and support to become responsible, successful citizens.

Mission

The Mission of the SACJJ is to provide vision, training, and support for a model Juvenile Justice system in Wyoming,

Goals and Objectives (Revised 3-22-2007)

Theme 1: Public Presence

Goal #1: The SACJJJ will be the recognized resource in Wyoming for juvenile justice

Objective A: The SACJJ will develop and implement a Media Plan

Step 1: SACJJ will form a Media Committee

By Who: Ric Paul (Chair) and volunteers from the SACJJ (Raine Lowry volunteered)
By When: January 2007
Measure: Committee appointed, list of names

Step 2: Training in Media will be requested through the federal Technical Assistance process

By Who: JJ Specialist (Deb)
By When: April 30, 2007
Measure: TA letter request sent, log

Step 3: Members of the SACJJ will be invited and encouraged to receive media training, Media Committee will receive the training

By Who: Training by TA provider, all members of the SACJJ will participate
By When: Within 90 days of approval of request
Measure: Training is provided, sign in sheets, minutes and materials

Step 4: The Media approach (plan) for the SACJJ will be developed

By Who: Media Committee, with approval of final by SACJJ
By When: October 2007
Measure: Media plan completed

Step 5: Determine the cost of the media plan and secure funding for it

By Who: Media Committee determines cost, works with SACJJ and Chair to secure funding
By When: Beginning once plan is complete and ongoing
Measure: Budget developed, funding sources identified, funding secured.

Step 6: Implement the plan (should involve PR from DFS and the Governor’s Office)

By Who: SACJJ, with strong presence from Media Committee
By When: Following determination of cost and ongoing
Measure: Greater awareness of SACJJ role in the media [perhaps measured through articles and news stories mentioning SAJJ]

Step 7: Review and Monitor effort

By Who: Media Committee
By When: One year following completion of the plan and ongoing annually
Measure: Written report on progress prepared by Media Committee and submitted to SACJJ

Objective B: The SACJJ will improve its visibility in each geographic community in Wyoming

Step 1: Bring Media Plan (See Objective A) to SACJJ for their opinion and approval (Could include PowerPoint (revised), Brochure, where we are in compliance, changes needed, what SACJJ does, and our goals and visions)

By Who: Media Committee
By When: October 2007
Measure: Plan presented

Step 2: Present media information to local groups in communities (could include events or groups like: a) School Improvement Conference; b) School Boards Association; c) Superintendents’ Association and Principals; d) Sheriffs and Chiefs of Police; e) Probation and Parole; f) Prosecutors; g) Judges; h) WCCA; i) Wyoming Association of Municipalities; j) Children and Family Alliance; k) Sexual Assault and Domestic Violence networks; l) Abuse and Neglect community; etc…)Wyoming Press Association, Wyoming Youth Services Association; etc…)

By Who: Media Committee
By When: Beginning by November 1, 2007 and ongoing
Measure: Reports on presentations to SACJJ, heightened awareness of the SACJJ (might develop a community survey for this)

Step 3: Identify and include other additional opportunities for local media efforts as they present themselves (i.e. movies, TV, radio – Bob Price KTWO – Newspapers

By Who: Media Committee
By When: Beginning by November 1, 2007 and ongoing Measure: Reports on mentions of SACJJ in the media to SACJJ, heightened awareness of the SACJJ (might develop a community survey for this)

Step 4: Present and implement involvement plans as they are created

By Who: SACJJ, Media Committee, appropriate collaborating organizations
By When: Beginning October 2007 and ongoing
Measure: Plans implemented,

Step 5: Review efforts bi-annually

By Who: Media Committee and SACJJ
By When: Beginning one year from start of presentations
Measure: Review conducted, changes suggested and adopted

Objective C: The SACJJ will create alliances with the law enforcement community and other communities and agencies such as the education and judicial systems

Step 1: Develop relationship with local law enforcement through completion of annual Compliance Monitoring

By Who: Beth Evans, SACJJ members
By When: Completed by June 2008 then ongoing
Measure: Site visits completed, report on how meetings went (this step is really about making the acquaintance of agencies and initial contact to describe the activities of the SACJJ)

Step 2: Identify meetings and conferences and secure our physical presence at them as appropriate – consider sitting as panels to provide information (Calendar)

By Who: All SACJJ members on an ongoing basis, provide to Debra for calendar, Debra will keep all informed of other meetings as she learns of them.
By When: Immediate. A preliminary calendar should be maintained no later than the June meeting (need to announce this before the meeting so folks can bring information to the meeting) then ongoing
Measure: On agenda, meetings calendared, members attend

Step 3: Contact the Law Enforcement Academy to secure Compliance training for all new officers

By Who: Ric (if necessary, all SACJJ members)
By When: Initiate by August 2007 then ongoing training
Measure: Training occurs, officers exhibit understanding, reduction in violations

Step 4: Develop an incentive awards program for those police forces in compliance

By Who: Nominations from Compliance Monitoring Committee, Media Committee prepares award with Debra, SACJJ votes awards, legislature or Governor provide resolutions or letters
By When: Begin with presentations at conference in September 2007 and then ongoing
Measure: Awards provided

Sub step A: Identify sites in compliance and recommend for award

By Who: Beth Evans
By When: By May 2007 meeting
Measure: Sites recommended to Media Committee and SACJJ

Sub step B: SACJJ Votes to award and recommends letter from Governor or Legislative Resolution

By Who: SACJJ
By When: Immediately following Sub step A
Measure: Awards designated, minutes

Sub Step C: Award developed, Resolution passed, letter written

By Who: Media Committee (certificates), Governor (letter), Legislators (resolutions for session)
By When: By October 2007 conference for Awards to be prepared, Letter and resolutions should follow the training conference and acknowledge their recognition at the conference
Measure: Awards granted, press, notes from meeting, letter written, resolutions drafted and passed

Step 5: Special invitations sent to Counties in Compliance for October 2007 conference

By Who: SACJJ personal contacts, Compliance team
By When: May 31, 2007
Measure: Contacts reported, attendance registry at conference

Objective D: The SACJJ will establish a working relationship with judicial systems that work with juveniles (Judges, courts, Prosecutors, Defenders, CASA, GAL, MDT Teams) NOW INCORPORATED INTO OBJECTIVE C

Objective E: The SACJJ will establish collaborative relationships with both tribes (Shoshone and Arapaho – these steps would be duplicated for both)

Step 1: Initiate contact to tribes, schedule visit, schedule JJ meeting in Riverton

By Who: Bill, other members of SACJJ, DMC Committee
By When: By January 2008
Measure: Contact made, visit scheduled

Step 2: Conduct visit to identify needs and interests of the tribe

By Who: Bill, (TA provider – possibly Tom B.), DMC Committee
By When: During Riverton meeting, by January 2008
Measure: Visit conducted, list of needs and interests identified, report by SACJJ

Step 3: Develop agreements outlining collaborative relationship based on needs and interests, including regular contact

By Who: SACJJ designee(s) – DMC Committee – and Tribal designee(s)
By When: April 2008
Measure: Agreements developed, approved by Tribe and SACJJ

Step 4: Review and update agreements regularly

By Who: SACJJ designee(s) – DMC Committee – and Tribal designee(s)
By When: First meeting in 2008 and ongoing
Measure: Reports to SACJJ and Tribe

Objective F: The SACJJ will create alliances with all educational systems, juvenile community service organizations, youth serving state agencies and similar groups. NOW INCORPORATED INTO OBJECTIVE C

This group added a note to ensure that material for the Fall Conference include 1) the desire of the SACJJ to build alliances and collaborations, and 2) the new vision and mission. Also it should be noted that the group discussed updating and augmenting a web site (need to develop separate plan around this), identified that the Bar Association is meeting the second week of September (as a networking opportunity) Also wanted to draw collaborative attention to the State Incentive Grants program as a possible partner (SPF-SIG)

Theme 2: Internal Goals

Goal #1: The SAG will provide a vast amount of resources on juvenile justice with an active membership drawn from each judicial district in Wyoming

Objective A: The SACJJ will expand training for communities and SAG members on compliance and other juvenile justice issues (could include funding, JABG, WCCA)

Step 1: Identify training needs (through meeting with membership and through a review of vision, mission, goals and objectives – to include County Association)

By Who: Research and Evaluation Committee
By When: September 2007
Measure: List of training needs developed and presented to SACJJ

Step 2: Develop survey instrument for the October Conference and implement it

By Who: Research and Evaluation Committee
By When: September 2007 developed, October 2007 implemented
Measure: Survey instrument developed and implemented

Step 3: Determine Training availability of SACJJ members (or was this supposed to be the availability of training to address the needs identified in Step 1?)

By Who: The non-compliant grant recipient will research available training, SACJJ members send her available dates
By When: Initiate by December 2007 then ongoing
Measure: List of training possibilities is presented to SACJJ, Training becomes agenda item

Step 3: Develop Calendar with available trainings

By Who: The non-compliant grant recipient
By When: Initiate by December 31, 2007 then ongoing
Measure: Calendar developed

Step 4: Schedule attendance (SACJJ, supporters of SACJJ, grantees, etc…)

By Who: SACJJ
By When: Initiate immediately (for known trainings and ongoing as needed
Measure: Schedule, training attendance

Step 5: Report back to Council on training (contact Ron on reporting form he may have used)

By Who: Those who attend
By When: Immediately following training
Measure: Report form

Step 6: Review and monitor training process and adjust as necessary

By Who: SACJJ
By When: Annually and ongoing
Measure: Training process is affirmed and continues

Objective B: Membership on the SACJJ will be expanded to meet the requirements of the JJDP Act to include youth (this replaces a general recruitment Objective that has been met)

Step 1: Identify potential youth members

By Who: members of the SACJJ
By When: June 2007
Measure: List completed

Step 2: Council members will make contact with potential youth members

By Who: SACJJ Members with follow up by Debra and Ric to remind Council members
By When: July 2007
Measure: List to SACJJ

Step 3: Proposed youth applicants are assisted in the development and submission of their applications to the Governor’s Office.

By Who: Ric, Debra and SACJJ
By When: August 2007
Measure: Applications submitted to Governor

Step 7: New members appointed

By Who: Governor
By When: September to December 2008
Measure: New appointments attend meetings of the SACJJ

Step 8: Repeat process annually as necessary

Objective C: Areas for further Technical Assistance for statewide and judicial district needs will be identified (through October Conference)

Step 1: Identify training needs (through a survey of membership, discussions and through a review of vision, mission, goals and objectives)

By Who: Research and Evaluation Committee
By When: October 2007
Measure: List of training needs developed and presented to SACJJ

Step 2: Develop survey instrument for use at the October conference

By Who: Research and Evaluation Committee
By When: September 2007 (see Objective A, Step 2 under Internal Goals)
Measure: Survey instrument developed

Step 3: Review survey results and add identified training needs to list of training needs. Training availability of SACJJ members (or was this supposed to be the availability of training to address the needs identified in Step 1?)

By Who: Conference Committee
By When: Within 60 days of conference (December 31, 2007)
Measure: List of training possibilities is presented to SACJJ, Training becomes agenda item

Goal #2: Wyoming will come into compliance with the JJDP Act

Objective A: The SACJJ will hire a full-time position to assure forward movement of the mission and direction of the SAG to reach compliance with the JJDP Act.

Step 1: Secure a commitment for the position form the non-compliant grant recipient

By Who: Ric, SACJJ Executive Committee, Non-compliant grant recipient
By When: By December 1, 2007
Measure: List of training possibilities is presented to SACJJ, Training becomes agenda item

Step 2: Develop a job description

By Who: Ric, SACJJ Executive Committee, Non-compliant grant recipient contact
By When: By December 1, 2007 (can start earlier)
Measure: Job Description developed

Step 3: Advertise position

By Who: Non-compliant grant recipient
By When: By December 10, 2007
Measure: Advertisement circulates

Step 4: Hire position

By Who: Ric, Non-compliant grant recipient contact
By When: By January 1. 2008
Measure: Position filled

Goal #3: The SACJJ will serve as a resource for identification of funding sources and provide training to promote sustainability for juvenile justice programs

(Need to identify these Objectives and Steps – Recommend this be held until March 2008)

Theme 3: Legislation and Data

Goal #1: Wyoming will have statutes consistent with the mission of the SACJJ

Objective A: Review and adopt mission statement (completed in 2006)

Step 1: Revisit every two years

By Who: SACJJ
By When: Biennially
Measure: Mission revisited and adjusted if necessary

Objective B: Review current statutes impacting compliance monitoring to determine where change may be needed

Step 1: Contractor hired to review statutes with staff (completed in 2006)

Step 2: Based on review, identification and prioritization of key changes to initially pursue (Some areas won’t be included as they will need more information)

By Who: Legislative Committee, then SACJJ, Tony Lewis invited
By When: May 14, 2007
Measure: Approval of SACJJ

Step 3: Draft and submit to Governor support for changes through executive order of key changes (short term approach)

By Who: Beth from WCCA – she directs SACJJ and other resources to communicate the importance of their support, and secure support.
By When: September 30, 2007
Measure: Counties plus law enforcement draft support for executive order. Include compliant/non-compliant counties.

Step 4: Submit solicited support for executive order to Judiciary Committee to get their support.

By Who: SACJJ
By When: October 31, 2007
Measure: Proposed order submitted

Step 5: Changes written into legislative bill form

By Who: Legislative Service Office and one SACJJ member, no compliant grant recipient (WCCA at present)
By When: Early 2008
Measure: Written and approved by SACJJ Executive Committee and Attorney General as an Ex-Officio member.

Step 6: Assemble panel of judges and legislators that will discuss the changes and come to consensus for support (long term approach simultaneous with short term approach)

By Who: Leg Committee
By When: August (Panel in October at conference)
Measure: Consensus achieved and changes that are agreed on are drafted

Step 7: Present changes to the Governor and other key officials

By Who: Executive Committee
By When: April 2008
Measure: Meeting occurs

Objective C: Assist in the passage of Legislation

Step 1: Submit Legislation to the Judiciary Committee

By Who: Executive Council
By When: April 2008
Measure: On Agenda of Judiciary Committee

Step 2: SACJJ will identify a strategy to help in bill passage (i.e. interest groups and non-profits, local government entities, advocates, public relations, council commitment to the process, youth)

By Who: Legislative Committee and Media Committee
By When: September 08 meeting
Measure: Written plan

Step 3: Implementation of written support plan (Step 2) leading to passage of bill

By Who: Legislative Committee
By When: September 08 through session
Measure: Implementation, Legislation passes

Objective D: Continuously review and evaluate legislation

Step 1: Review past Legislative session

By Who: Legislative Committee
By When: April Meeting (2009 then ongoing)
Measure: Report to Council

Step 2: Go back to Objective B, Step 2 and repeat process

Step 3: Ongoing Assessment and review of local and national legislative actions

By Who: Legislative Committee
By When: Quarterly and ongoing
Measure: Quarterly reports

Goal #2: Wyoming will have comprehensive, meaningful data collection, analysis and application to achieve the mission of the SACJJ
[THIS GOAL WAS NOT ADDRESSED DURING THE PROCESS AND WILL STILL NEED TO BE ADDRESSED AT THE NEXT MEETING OF THE SACJJ]

Objective A: Establish a data system that addresses the current data needs

Step 1: Use Compliance Monitoring Committee as a Data Collection Committee

By Who: Establish through Chair and SACJJ
By When: May 19, 2006
Measure: Committee established, list of names

Step 2: Identify current data collection needs

By Who: Data Collection subcommittee
By When: By July 2006
Measure: List of needs derived from Compliance reports from OJJDP and reports from Susan Davis and John, report to SACJJ

Step 3: Review current existing data

By Who: Data Collection subcommittee (need to identify sources of data to accomplish this)
By When: By July 2006
Measure: Existing data sources reviewed to determine usefulness and content

Step 4: Determine what is required to acquire missing data

By Who: Data Collection subcommittee (need to identify sources of data to accomplish this)
By When: By August 2006
Measure: Plan for acquiring missing data is drafted, presented to SACJJ

Step 5: Acquire all missing data (may entail redrafting of forms, some costs, etc… Each of these points should be addressed when the plan referred to in the measure for Step 4 is drafted)

By Who: Data Collection subcommittee, (consultant also?)
By When: By December 2006 (might take longer)
Measure: Missing data points exist now, report to SACJJ

Objective B: Apply data to improve the functioning and accomplishments of the SAG [I added and reconstructed this – please feel free to adjust)

Step 1: Analyze data annually and on an ongoing basis to determine where needs may be for compliance and other areas identified as important by the SAG

By Who: Data Collection Subcommittee, Compliance Monitor
By When: Initiate when data is acquired, analysis should take an additional three months from completion of Objective A
Measure: Data analyzed, report to SACJJ

Step 2: Based on the analysis of data, apply data to decisions for where to prioritize funding (program, Technical Assistance, geographically, etc…)

By Who: Grants Committee, SACJJ
By When: Beginning with 2007 grant cycle and ongoing
Measure: Evidence that decisions are driven by data, preface to RFPs, reports

Step 3: Monitor and evaluate annually to ensure activities reflect areas underscored by data and that data is still valid.

By Who: Data Collection Subcommittee, Compliance Monitor
By When: beginning at end of fiscal year for 2007
Measure: Should show changes in data over time, reflecting attention to data “hot spots” such as fewer compliance violations, reports to SACJJ, Compliance reports

[I suggest this might also be an objective…]

Objective C: Make data available to juvenile justice system partners

Steps could include determining partner needs, developing web based aggregate data, providing an annual report with key data and explanations, providing information at regular conferences initiated by the SACJJ, etc…

Objective D: Compliance Data for prior years will be submitted to OJJDP by June 30, 2006

Step 1: Assess current status of Compliance collection

By Who: John Lumley, SACJJ
By When: May 19, 2006
Measure: Discussion at SACJJ meeting

Step 2: Determine what resources are needed to support completion of compliance data by June 30, 2006

By Who: John Lumley, SACJJ
By When: May 19, 2006
Measure: Suggested resource list

Step 3: Develop and implement strategy for completion

By Who: John Lumley for report, SACJJ action to require
By When: May 26, 2006
Measure: Written Plan